Event Management Tips

Top Webinar Software Providers for Your Virtual or Hybrid Events

Britta Pichler

Feb 10, 20212 min read

One of the biggest challenges event organizers have concerning virtual and hybrid events is setting up webinar sessions. The webinar provider selection is huge and it can be daunting to start the research to make a best decision. b2match, an all-in-one event management software, has done the homework for you.

Springing off Gartner's Magic Quadrant for Meeting Solutions we were able to boil down recommendations to market leaders and an interesting challenger. We decided to do this because an entire overview of all the providers would be information overload. We also know from our customers that most virtual or hybrid event organizers consider well-established providers over new ones.

Market leaders:

Challengers:

Let's deep dive into each option.

Cisco Webex Meetings

Cisco homepage with six squares with 3 male portait, two femail portait, one dog portrait with text "it all happens on webex" and button "sign up free"Cisco homepage with six squares with 3 male portait, two femail portait, one dog portrait with text "it all happens on webex" and button "sign up free"

Cisco Webex is part of the well-known and acclaimed parent company Cisco, and it lives up to the expectations.

Pros:

  • Brand your webinar
  • Built-in chat, Q&A, polls, and surveys to facilitate audience engagement
  • Excellent HD video and audio quality

Con:

  • More suited for smaller, in-house team collaboration than large scale webinars

Microsoft Teams

Microsoft teams homepage with buttons on the left side to "sign up for free" and "sign in" and image of siteen people sitting in an auditoriumMicrosoft teams homepage with buttons on the left side to "sign up for free" and "sign in" and image of siteen people sitting in an auditorium

Besides managing organizations’ entire digital communication, Microsoft Teams provides the full range of features that you expect a video conferencing software provider to offer. If your organization already uses Microsoft 365, it is straightforward to benefit from the well-working webinar features at your fingertips.

Pros:

  • Webinars for up to 250 participants
  • Built-in chat
  • Record webinar

Cons:

  • User interface and back-end settings can be overwhelming for admins
  • Best when already used in the organization, or integration of Microsoft 365 is wanted

Zoom

Zoom homepage with description and button "read the reports" on left side and illustration of female person with turquoise dress and magic stick standing in front of 3D quadrantZoom homepage with description and button "read the reports" on left side and illustration of female person with turquoise dress and magic stick standing in front of 3D quadrant

Zoom is one of the market-leading video conferencing solutions on the market. It’s known to be quick and easy to set up with a user-friendly interface.

Pros:

  • Cloud-based
  • Built-in chat, Q&A, polls, and surveys to facilitate audience engagement
  • HD video and audio
  • Record webinar

Con:

  • Attendees need to download the zoom web-client

Google Hangouts (Google Meet)

Google hangouts homepage with "start a meetign" button and field to enter meeting code on left side and video conference tool on right side with 9 people, 5 male and 4 femaleGoogle hangouts homepage with "start a meetign" button and field to enter meeting code on left side and video conference tool on right side with 9 people, 5 male and 4 female

Google Hangouts, or nowadays just called Google Meet, is a completely free solution that easily integrates with the Chrome Browser and Gmail.

Pros:

  • Built-in chat
  • Record webinar
  • 250 participant limit - free of charge

Cons:

  • Google account required
  • Managing and control features are limited
  • Doesn’t work well with other browsers besides Chrome

Jitsi Meet

Jitsi homepage with video conferencing tool showing 8 attendees and illustration above with bubbles and four portaits in bubblesJitsi homepage with video conferencing tool showing 8 attendees and illustration above with bubbles and four portaits in bubbles

Jitsi Meet is a fully encrypted, 100% open source video conferencing solution that you can use all day, every day, for free — with no account needed.

Pros:

  • Free
  • Record webinar
  • 75 participants limit

Con:

  • Managing and control features are limited

Edudip

Edudip homepage with video conferencing tool with 3 male and 2 female attendees and chatEdudip homepage with video conferencing tool with 3 male and 2 female attendees and chat

Edudip is a German provider with a clear and distinct focus on webinars. Because of this focus, this solution has some moderation and control features that are especially useful when integrating webinar sessions to your event agenda.

Pros

  • Browser-based
  • Built-in chat, polls, and surveys
  • Record webinars

Con:

  • Upon access, attendees need to fill in a registration form

There are a lot of solid webinar software providers out there for you to choose from. Just don't forget to consider if any of them easily integrates into your event management software, which they all do with b2match. Also if required for your events, make sure the product you choose is GDPR compliant.


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