Top Webinar Software Providers for Your Virtual or Hybrid Events

One of the biggest challenges event organizers have concerning virtual and hybrid events is setting up webinar sessions. The webinar provider selection is huge and it can be daunting to start the research to make a best decision. b2match, an all-in-one event management software, has done the homework for you.

Springing off Gartner's Magic Quadrant for Meeting Solutions we were able to boil down recommendations to market leaders and an interesting challenger. We decided to do this because an entire overview of all the providers would be information overload. We also know from our customers that most virtual or hybrid event organizers consider well-established providers over new ones.

Market leaders:

• Cisco Webex Meetings
• Microsoft Teams
• Zoom Microsoft (Teams)
• Google Hangout (Meet)

Challengers:

• Jitsi Meet
• Edudip

Let's deep dive into each option.

Cisco Webex Meetings

Cisco Webex is part of the well-known and acclaimed parent company Cisco, and it lives up to the expectations.

Pros:

• Brand your webinar
• Built-in chat, Q&A, polls, and surveys to facilitate audience engagement
• Excellent HD video and audio quality

Con:

• More suited for smaller, in-house team collaboration than large scale webinars

Microsoft Teams

Besides managing organizations’ entire digital communication, Microsoft Teams provides the full range of features that you expect a video conferencing software provider to offer. If your organization already uses Microsoft 365, it is straightforward to benefit from the well-working webinar features at your fingertips.

Pros:

• Webinars for up to 250 participants
• Built-in chat
• Record webinar

Cons:

• User interface and back-end settings can be overwhelming for admins
• Best when already used in the organization, or integration of Microsoft 365 is wanted

Zoom

Zoom is one of the market-leading video conferencing solutions on the market. It’s known to be quick and easy to set up with a user-friendly interface.

Pros:

• Cloud-based
• Built-in chat, Q&A, polls, and surveys to facilitate audience engagement
• HD video and audio
• Record webinar

Con:

• Attendees need to download the zoom web-client

Google Hangouts (Google Meet)

Google Hangouts, or nowadays just called Google Meet, is a completely free solution that easily integrates with the Chrome Browser and Gmail.

Pros:

• Built-in chat
• Record webinar
• 250 participant limit - free of charge

Cons:

• Google account required
• Managing and control features are limited
• Doesn’t work well with other browsers besides Chrome

Jitsi Meet

Jitsi Meet is a fully encrypted, 100% open source video conferencing solution that you can use all day, every day, for free — with no account needed.

Pros:

• Free
• Record webinar
• 75 participants limit

Con:

• Managing and control features are limited

Edudip

Edudip is a German provider with a clear and distinct focus on webinars. Because of this focus, this solution has some moderation and control features that are especially useful when integrating webinar sessions to your event agenda.

Pros

• Browser-based
• Built-in chat, polls, and surveys
• Record webinars

Con:

• Upon access, attendees need to fill in a registration form

There are a lot of solid webinar software providers out there for you to choose from. Just don't forget to consider if any of them easily integrates into your event management software, which they all do with b2match. Also if required for your events, make sure the product you choose is GDPR compliant.