Patient Digital Consents + Questionnaires

OVANTIS Digital Consents is an advanced, fully integrated solution that dematerializes and optimizes the management of informed consents and questionnaires in healthcare. Already in operation at a prestigious research center and currently being implemented in a public hospital, the solution has been validated by a renowned ethics committee, ensuring compliance, security, and efficiency.

By eliminating paper-based workflows, it significantly enhances hospital operations, enabling seamless and secure consent management both in-person and remotely. Integration with clinical and administrative systems allows for automatic patient data retrieval, while biometric handwritten signatures—captured on mobile devices according to the ISO/IEC 19794-7 standard—ensure secure and legally binding signature.

Consent security is reinforced with Multi-Factor Authentication (MFA), ensuring that the patient's or representative's identity is securely verified before signing. The process links their identity to their mobile phone through a unique, time-sensitive numeric code. The solution supports digital signatures with timestamp validation, in compliance with Regulation (EU) No. 910/2014 (eIDAS), as s well as qualified physician signatures secured through smart cards, ensuring document authenticity and integrity.

Additionally, it enables remote document signing and completion, allowing patients to receive, review, and sign consents and questionnaires via a secure link sent by email, ensuring accessibility and convenience. With support for customizable questionnaires, multilingual capabilities, and automatic document identification and integration via OCR and virtual printing, OVANTIS Digital Consents is redefining efficiency in informed consent management.