Meetings in the Organizer Tool

The Meetings section in your organizer tool gives you the ability to view, manage and join participants' meetings.

Depending on the matchmaking settings you have decided to apply, you can accept, cancel, schedule or return meetings back to the pending status on participants' behalf.4

Grouped by status

Meetings will be displayed under Pending, Accepted, and Canceled tabs at the top of the menu.

In the Pending tab, you can find all the pending meetings, that haven't been accepted by the receiver. You can accept or cancel these requests on behalf of the participant.

In the Accepted tab, you will find the meetings that have been accepted and the time when they have been accepted. You can move these meetings back to the pending status, cancel them or, you can schedule them unless the matchmaking settings are Requests have to be accepted by participants and Participants schedule meetings themselves. In this case, the meeting is scheduled the moment when the receiver accepts it and chooses the time-slot.

If you have opted for the Organizers schedule meetings manually option, participants will only be able to accept or request the meeting, but you will define the time.

The Quick Schedule button schedules the meeting on the first available table and the first available time-slot that the two participants share.

To schedule a meeting on a specific time-slot, click More - Edit Meeting. You will be able to select the exact time-slot of the meeting.

The details will be shown immediately, next to the Scheduled status: meeting's identifier, table number, date, and time slot. You can also unschedule the meeting at any given time by clicking More - Unschedule


You can also cancel the meeting yourself. In the Canceled tab, you can find all the canceled meetings.

Displayed by person or organization view

You have the choice to display the meetings by person or organization. Click on the icon next to Person View in order to change the view display.

Displayed by participant

You can display the meetings for a particular participant by searching for the participant's name in the search bar at the top.

For the hybrid events, you can filter the meetings by location.

For virtual events check Virtual Meetings Overview in the Organiser Tool