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Inviting Imported Participants

Once the list of imported participants is in the system, go to Messages - Outbox - Email to imports. The list of imported participants will be shown in the recipients list.

Select the participants you want to invite and add the text of your email. You can find some templates below. 

Include the invitation link or action button.

The status in the Invitation column will show Invited on <date>.

Once a participant accepts the invitation, the status will be Accepted. When they accept the invitation, they need to finish the registration process.

These participants can now also be found in the Participants list. Here, the organizer can see their names, organizations, regions, the number of sessions to which they have been registered to, the number of their matchmaking sessions and the validation status, if enabled.

Invitation Templates

Invitation to Participate Again

Dear participant,

You have actively participated in our previous event.

Together with our partners, we worked hard to offer an interesting program for this year's edition as well. Thus we would like to welcome you again to (event name) in (location) on (date).

For more details please check our event website: (insert 'Home' link or action button)

To simplify and speed up the registration, your contact data has been imported from the last year's edition. You can indicate if you would like to attend again via the link below. Select the "No" option if you are not able to attend and you don’t want to receive email reminders.

Confirm or Cancel your participation (insert 'Invitation' link or action button)

Kind regards,

The Event Organizers

Invitation to Participate - Imports From Conference Websites

Dear participant,

Thank you for having registered for our conference. Due to multiple requests from participants to showcase their offers, demands and projects and initiate B2B contacts and meetings already in forefront of the conference we have setup a matchmaking platform to facilitate this.

This event is the perfect occasion to showcase your organization, explore common areas of interest and foster new potential cooperation.

In this respect, we have imported your contact data to simplify and speed-up the registration for the 1:1 meetings in case of interest.What does the 1:1 matchmaking offer:
* Showcase your offers, demands and projects
* Targeted requests from participating companies
* Appointment planning already beforehand the event (insert 'Invitation' link or action button with the text 'Confirm or Cancel your interest to join the 1:1 networking')
Select the "No" option if you don't want to join and don’t want to receive further reminders.

How to proceed?
* Via the link above you can indicate if you would like to attend the 1:1 networking.
* Complete missing profile information
* Publish your offers, demands or projects
* 2 weeks before the event you can request face-2-face meetings

We are looking forward to meeting you at our event!

Kind regards,

The Event Organizers