Complete Data Protection Documentation for Manufacturing Companies

Complete and legally compliant data protection documentation is the foundation of any GDPR conformity. Datenschutz Nordost builds a comprehensive documentation structure for you that fulfills legal requirements while remaining practical in daily operations.

Our documentation services include:

1. Records of Processing Activities (ROPA / VVT)

• Systematic recording of all data processing procedures

• Specific consideration of production, ERP and CRM systems

• Integration of supply chain data flows

• Documentation of international data transfers

• Regular updates when processes change

2. Data Processing Agreements (DPA / AVV)

• Review of existing contracts with IT service providers, cloud providers, software manufacturers

• Creation of missing DPAs according to GDPR standards

• Management of all service provider relationships in DPMS

• Monitoring of contract terms and adjustment requirements

3. Technical and Organizational Measures (TOMs)

• Detailed description of your IT infrastructure

• Documentation of security measures according to state of the art

• Coordination with IT service providers and IT security officers

• Regular review and updates

4. Deletion Concept & Retention Periods

• Legally compliant deletion periods for all data categories

• Automatic reminder functions

• Integration into existing IT systems

• Documentation of deletion processes

5. Policies, Works Agreements, Checklists

• Data protection policies for various company areas

• Works agreements related to data protection

• Consent declarations for various processes

• Checklists for employees (e.g., applicant data, customer data, supplier data)

6. Data Breach Management

• Process description for data protection incidents

• Documentation templates for notifications to supervisory authorities

• Internal escalation paths

• Preventive measures

Core: Data Protection Management System (DPMS) All documents are managed in our proprietary DPMS:

• Central platform for all data protection activities

• Complete transparency and control

• Task management with deadlines and responsibilities

• Automatic reminders and reports

• Access for your employees according to authorization concept

• Upon termination of cooperation: All documents remain yours

Especially for cross-border operating companies:

• Multilingual documentation (DE/EN/PL)

• Consideration of different legal systems

• Integration of international data protection standards